Follett Discover

5 %

Status

Project is 5 % complete, starting on Mon 9/3/18 and ending on Wed 6/5/19.

Pending Kickoff [Default status - Pending project kickoff. ]

5% complete, updated on Wed 2/13/19 11:43 AM by Barbara Jones (jonesb)

Changed percent complete from 0% to 5%.
PBSC has provided sample data to Follett for their review. However, there is still no commitment from Follett as to their development timeline. Dr. Yohe would like to continue with the effort and persist in asking them to expedite.

Details

Dates
Mon 9/3/18 - Wed 6/5/19
Acct/Dept
Academic Affairs
Service
Technology Projects, Ideas, Proposals & Business Cases / Project Request
Type
Projects / General Project Request
Health
Yellow - At risk with corrective actions
Portfolio(s)
Classification
Run
Requirements
Support faculty and students:
1. Enable instructors to easily discover and adopt materials from within the Learning Management System.
2. Deliver an HEOA compliance solution to your campus. Students can view and purchase adopted course material information from the course catalog.
3. Give students the ability to purchase all needed course materials during the registration process.
4. Enable students to purchase their required course materials and access their digital content from within the Learning Management System.

Provide seamless integration with Panthernet, LMS and Workday.

Support SSO.
Created
Fri 10/5/18 12:31 PM
Modified
Wed 2/13/19 11:43 AM
Stakeholder IT Director
Application Support Services Director
Which campus(es) will this affect?
Belle Glade
Boca Raton
Lake Worth
Loxahatchee Groves
Palm Beach Gardens
Will this benefit students, staff, and/or faculty?
Faculty
Staff
Students
Is this in response to regulatory compliance?
Yes
If yes, please explain:
The 2018 Florida Statutes

Title XLVIII
K-20 EDUCATION CODE
Chapter 1004
PUBLIC POSTSECONDARY EDUCATION
View Entire Chapter
1004.085 Textbook and instructional materials affordability.—

Confirmation by the course instructor or academic department offering the course, before the textbook or instructional materials adoption is finalized, of the intent to use all items ordered, particularly each individual item sold as part of a bundled package.

Determination by a course instructor or the academic department offering the course, before a textbook or instructional material is adopted, of the extent to which a new edition differs significantly and substantively from earlier versions and the value to the student of changing to a new edition or the extent to which an open-access textbook or instructional material is available.
Does the project involve software that will store employee data on the Internet/Cloud?
Yes
If yes, please explain:
Provide specific information on the type of data. Ex. employee first name, job title, phone number, or any other personally identifiable information.
Please see attached specifications.
Does the project involve software that will store student data on the Internet/Cloud?
Yes
If yes, please explain:
Provide specific information on the type of data. Ex. student first name, student ID, phone number, or any other personally identifiable information.
Please see the attached specifications.
Risk of doing nothing:
Describe the impact to the business if this project is not selected for implementation.
The course textbook and materials selection process will continue to be burdensome which leads to late reporting to the FL Department of Education.
Has this project been funded?
Have funds been formally approved or budgeted for this project?
No
Who will sponsor this project?
Whoever "owns" the project on behalf of the organization. The person that has overall responsibility for a project and can authorize work on the project to begin. The VP with funding authority who has provisioned funds for the project.
Vice President of Academic Affairs
Will there be vendor engagement?
Will any vendor be contracted to perform any work on this project?
Yes
If yes, please provide details:
Please see the attached specifications

Assistance with training, configuration, integration and testing.
Hardware One-Time Cost
0
Hardware Annual Cost
0
Hardware Supporting Information
N/A
Software Lisences One-Time Cost
0
Software Licenses Annual Cost
0
Software Licenses Supporting Information
N/A
Contractors One-Time Cost
0.0
Contractors Annual Cost
0.0
Contractors Supporting Information
Will email supporting documentation to Tony Perrone, Ken Lubitti, and Barbara Jones (to cover all of my bases). :)
Total One-Time Cost
Specify low and high end range, as applicable, for 90% certainty.
PBSC Staff time for integration - see attached specifications
Total Annual Cost
Specify low and high end range, as applicable, for 90% certainty.
0

Description

Follett Discover is a comprehensive set of tools enabling hassle-free access for instructors and students to all course materials. Instructors can use their tool to research, discover and adopt course materials with ease - while students are better prepared for class by having easy access to purchase and manage their course materials quickly and effectively. https://www.follett.com/discover

Our current process is manual and prone to error. This is a free service provided by Follett and only requires a one-time integration.

Goals

  1. The College will promote and practice operational efficiencies in all areas.

    Improved faculty productivity.
    Improved student experience in terms of ordering course materials.
    Improved reporting to FL BoE.

Risks

  1. Medium Impact on Other Projects

    Resource constraints.

  2. Medium Missed Opportunities

    Failure to implement sustains a cumbersome and undesirable status quo.

  3. Medium Unknown Technology Complexity

    Likely integration with Panthernet Student Records and Workday Purchasing.

Stakeholders (10)

AC
Informed
Informed
Tue 9/4/18 10:48 AM
Anthony Perrone (perronea)
Director of Project Management
Informed
Informed
Tue 9/4/18 10:48 AM
Barbara Jones (jonesb)
External Individual
Informed
Informed
Tue 9/4/18 10:50 AM
DE
IT Customer Support and Qualit
Informed
Informed
Tue 9/4/18 10:48 AM
ER
Quality and Customer Services
Informed
Informed
Tue 9/4/18 10:48 AM
EM
Technology Infrastructure Dire
Informed
Informed
Tue 9/4/18 10:49 AM
JB
Auxiliary Services & College C
Responsible
Responsible
Fri 10/5/18 12:33 PM
KL
Chief Information Officer
Informed
Informed
Tue 9/4/18 10:47 AM
RY
Vice President Academic Affair
Accountable
Seeking faculty efficiencies, regulatory compliance and improved student experience.
Tue 9/4/18 8:35 AM
SB
E-Learning Director
Responsible
Responsible for Blackboard integration.
Fri 10/5/18 12:33 PM