ETA 101 Conference Room IT Upgrade of Communication and Audio Equ

15 %

Status

Project is 15 % complete, starting on Tue 1/22/19 and ending on Tue 4/23/19.

Pending Kickoff [Default status - Pending project kickoff. ]

15% complete, updated on Tue 4/16/19 5:38 PM by Tatiana Vong (vongt)

Changed percent complete from 10% to 15%.
Pending second pricing quote for equipment. Scope is defined, roles and responsibilities are identified. To follow a project formal kick off meeting.

Details

Dates
Tue 1/22/19 - Tue 4/23/19
Acct/Dept
Workforce Development
Service
Technology Projects, Ideas, Proposals & Business Cases / Project Request
Type
Projects / General Project Request
Health
Green - On track
Portfolio(s)
Classification
Grow
Created
Thu 11/15/18 3:38 PM
Modified
Tue 4/16/19 5:38 PM
Stakeholder IT Director
Ken Libutti
Stakeholder IT Director
Quality and Customer Services Director
Which campus(es) will this affect?
Lake Worth
Will this benefit students, staff, and/or faculty?
Faculty
Staff
Students
Is this in response to regulatory compliance?
No
Does the project involve software that will store employee data on the Internet/Cloud?
No
Does the project involve software that will store student data on the Internet/Cloud?
No
Risk of doing nothing:
Describe the impact to the business if this project is not selected for implementation.
The conference room becomes wasted space, basically, as equipment is not in place to conduct any meaningful productive meeting with external individuals or other campuses. Strongly urge to modernize the space and equipment. Needs replacement of white board with a glass board, teleconference equipment to align with furnishings (new furniture currently in quote process) that will house the electronics within the table itself. Flat Screen or other means to project information sharing.
Has this project been funded?
Have funds been formally approved or budgeted for this project?
No
Who will sponsor this project?
Whoever "owns" the project on behalf of the organization. The person that has overall responsibility for a project and can authorize work on the project to begin. The VP with funding authority who has provisioned funds for the project.
Vice President of Workforce Development & Provost
Will there be vendor engagement?
Will any vendor be contracted to perform any work on this project?
Yes
If yes, please provide details:
Dr. Wihbey is confident Ken Libutti (who is familiar with this request) to bring together the right people to the table to discuss and implement this project. But time is of the essense. The costs provided below are poor estimates and only used to fill the requirement to populate the field.
Hardware One-Time Cost
1000.00
Hardware Annual Cost
1000.00
Hardware Supporting Information
whatever Ken Libutti suggests
Software Lisences One-Time Cost
1000
Software Licenses Annual Cost
1000
Software Licenses Supporting Information
not available
Contractors One-Time Cost
1000.00
Contractors Annual Cost
1000.00
Contractors Supporting Information
to be provided
Total One-Time Cost
Specify low and high end range, as applicable, for 90% certainty.
1000.00
Total Annual Cost
Specify low and high end range, as applicable, for 90% certainty.
1000.00

Description

As the VP of Workforce Development, Dr. Jean Wihbey has been given specific goals by President Parker to promote our Business, Trade and Industry programs as well as Public Safety programs with our community partners. This conference room was NEVER given the appropriate attention to keep up with the newest technology needs. As it is, for any Skype meetings, mobile equipment and cameras need to be wheeled in for such a meeting, making for a very poor impression among our faculty as well as our external partners. In addition, not having the software and hardware available all the time prevents the 'rehearsing' or trialing of any presentations prior to any given meeting.

Goals

  1. The College will promote and practice operational efficiencies in all areas.

    Conference room upgrade to increase space usability.

Risks

  1. Medium Missed Opportunities

    The space is impractical and effectively becomes wasted space.

Stakeholders (4)

Anthony Perrone (perronea)
Director of Project Management
Responsible
PMO Director
Tue 10/2/18 12:43 PM
DE
IT Customer Support and Qualit
Responsible
Responsible
Tue 10/2/18 12:43 PM
Jean Wihbey (wihbeyj)
Vice President Workforce Devel
Responsible
Responsible
Tue 10/2/18 12:43 PM
KL
Chief Information Officer
Responsible
CIO
Tue 10/2/18 12:44 PM